TeamEd Meeting Summaries from 2019 #

Headed by VPE (2019), Victoria Langton and Junior Ed Officer (2019) Teham Ahmad

Year 1-3 Course Committee Meeting 1 Summary (18/02/19)

  1. Student representation will continue to be three students (one year 1, one year 2, one year 3)
  2. The JEO is working with Dr Nairn, Dr Booker, Dr Alsharifi and Dr Wong to implement changes to MMI tutorials to ensure they link closely with the tests, and is considering a change in test format.
  3. The JEO and VPE are enacting changes from the 2018 Lecture Review to improve lecture delivery, by working with Dr Nairn, Prof Saint, and the SBM coordinators. This includes ensuring lecture notes are uploaded promptly.
  4. Aboriginal Health update: new curriculum initiatives in year 1 (scenario-based tutorial and communication skills) and year 3 (racism in health, healthcare models of delivery). There is also a new Yaitya Purunna online course likely to be introduced in semester 2 year 1.
  5. There will be no OSCE for year 1 in 2019. The OSCE for year 2 will be at the end of Semester 1. This has the advantage of spreading the assessment load across the year (2 exams in S1 and 2 exams S2 versus 1 exam in S1 and 3 exams in S2 previously).
  6. Year 3 Hospital Day - the focus of Tuesdays will be on gaining “real life” clinical experience and students will be assigned an intern “buddy” who they will be able to contact to seek advice about suitable patients to see. The majority of the didactic teaching components and some simulation activities have been moved so that the same sessions can be delivered to the entire cohort at once to improve consistency across sites. Mental Health First Aid has been included for all students.

Year 4-6 Course Committee Meeting 1 Summary (06/02/19)

1. Student representation will continue to be three students (one year 4, one year 5, one year 6)

2. Exciting developments in IPL - students will be able to book Helen Mayo Level 1 Rooms which are exact replica of the rooms in the Sim Centre in AHMS (useful for OSCE practice)

3. Exciting developments in Indigenous Health - rolling out a Indigenous Health MSA with Baptist Care - two Year 4 students will trial this in 2019. Prizes will also be awarded for the best indigenous assignment in Year 4 and Year 6.

4. Clinical Placements issues are in the process of being addressed - both Year 4 OACIS access and the Dean's Elective process for 2020.

Year 1-3 Course Committee Meeting 2 Summary (25/03/19)

1. Misunderstandings regarding Year 3 CBL case presentations have been clarified and communicated via CANVAS.

2. The timing of uploading online lectures is being addressed and online lectures should be uploaded one week in advance in the future.

3. Anatomy attendance mechanisms are being reviewed by staff. Dr Nairn hopes that the formative worksheets will not be used for attendance purposes.

4. Lecture review findings being implemented: staff are working with students to reduce overlap and omission of content for semester 2 lectures.

Year 4-6 Course Committee Meeting 2 Summary (06/03/19)

1. 2018 End of Year MCQ feedback has been released in Year 4/Year 5

2. MSK is amazing! Prof Smithum has revolutionised the course and it is receiving consistently positive feedback (new co-created student-staff MSK Objectives progressing)

3. Year 5 Rural Update: midyear workshop planning in progress and monthly medical education meetings in progress to ensure quality improvement

4. Year 5 students still have not received Dean’s Electives Dates - ongoing advocacy on this

5. In progress of addressing Year 6 students concerns regarding fair hours and adequate learning opportunities during Psychiatry Selective/ED Internship rotations

6. In progress of developing a standardised communication plan to students for when lecturers are unable to attend scheduled teaching activities at clinical sites

7. Aiming for better student awareness regarding course outlines - VPE currently working on this

Year 1-3 Course Committee Meeting 3 Summary (13/05/19)

1. CBL cases presentation expectations were clarified with the Year 3 CBL Coordinator. An email was sent to all Year 3 CBL tutors. Wednesday case presentations are no longer required.

2. 2018 end-of-year OSCE station-by-station feedback was released. The feedback was coded and information for interpreting the code was attached.

3. Concerns regarding he lack of clear expectations for the CRE were raised. The JEO and Dr Nairn are investigating the potential for CRE exemplars.

4. There is continued progress regarding implementing the 2018 Lecture Review. Year 1 Semester 2 lecture changes have been made, Year 2 Semester 2 lecture changes have almost been finalised, Year 3 Semester 2 lecture changes are still in progress.

Year 4-6 Course Committee Meeting 3 Summary (03/04/19)

1. The Code of Conduct deadline was successfully resolved

2. The option for more Year 4 Rural Surgery spots and new Year 4 Rural MSAs is being pursued

3. Year 5 MSA Assessment form issue is being escalated urgently

4. Year 5 students have received Dean’s Electives Dates after continual advocacy!

5. Year 6 students are now able swap shifts between themselves during ED rotations - still actively addressing other concerns regarding fair hours

6. In progress of developing a standardised communication plan to students for when lecturers are unable to attend scheduled teaching activities at clinical sites

Year 1-3 Course Committee Meeting 4 Summary (17/06/19)

  1. The issue that lectures are not always recorded was raised. This was discussed with no solution confirmed yet. In detail, the issues raised were: Y3 CP lectures not being recorded, pausing of lecture recordings, lecturers talking through 10 minute recording break and previously recorded lectures being deleted. Advocacy on this issue is ongoing.
  2. A number of student concerns regarding anatomy were raised, including:
    1. the format of the spotter, with the student preference for paper format being raised
    2. the timing of the first year spotter, in particular the delay and communication about this delay, as well as the consequence of students missing the session
    3. the SECTRA trial, in particular the clash with other activities, the reduction in the number of stations, and the timing of sessions being raised
    4. These were all discussed with no solution confirmed yet. Advocacy on these concerns are ongoing.
  3. The possibility of CRE exemplar answers was discussed. Dr Nairn mentioned that she will be able to release an exemplar with explanations of how to show clinical reasoning. The date for this is not confirmed but likely to be before the CRE in Semester 2.

Year 4-6 Course Committee Meeting 4 Summary (01/05/19)

1. Fair hours and clear expectations relating to clinical placement was discussed, with Prof Symonds to follow up the Half-Day of Non-Clinical Time per week memorandum and Prof Symonds and Year Level Advisors to meet to discuss creating a statement that includes guidance on what appropriate hours is

2. VPE is investigating the University of Adelaide Coursework Academic Programs Policy and how the MBBS program fits into this, in the context of ensuring clinical students have fair hours while on clinical placement

3. VPE to meet with Year 4 Year Level Advisor to improve the SMTS program

Year 1-3 Course Committee Meeting 5 Summary (12/08/19)

  1. Discussed changes to progression rules related to MMI.
    • Outcome after strong student advocacy is that students in Year 2 who have not passed MMI are able to undertake an additional assessment at the end of 2019, provided they pass the other Year 2 courses.
  2. Discussed lecture note uploading. Staff are aware of the ongoing issue. Any lecture notes obtained by students should be forwarded to FHMScurriculum@adelaide.edu.au.
  3. Dr Helena Ward and Dr Judi Nairn are working with the Learning Centre to create an online practice CRE that would provide immediate feedback with each question. It would not follow the exact CRE format, but would be ‘representative.’ This is planned to be available just prior to the mid-semester break. Furthermore, an example CRE question made for each year level is to be uploaded to MyUni with the same timeframe.
  4. Communication regarding Year 3 Simulation sessions was discussed and will be followed up with Adam Montagu and Dr Holmes-Liew.

Year 4-6 Course Committee Meeting 5 Summary (05/06/19)

1. Student feedback regarding the Year 4 Sem 1 OSCE was communicated. Currently there is no clear date as to when results from this assessment will be released to students.

2. In 2020 there will be a greater focus on Oncology and Palliative Care in Year 4.

3. Dean's elective's dates are unable to be released any earlier than late March (due to resourcing constraints), and late March is the aim for 2020

4. The VPE met with Year 4 Year Level Advisor to improve the SMTS program, changes were discussed to hopefully be implemented for 2020

5. Fair hours and clear expectations relating to clinical placement are ongoing issues that are still being pursued

Year 1-3 Course Committee Meeting 6 Summary (09/09/19)

  1. Discussed lecture note uploading. Staff are aware of the ongoing issue. It is a complex issue that requires continuous improvement.
  2. There has been a small spike in needle stick injuries - students will receive a Canvas notification about prevention of injury and what to do if you get injured. This is particularly relevant for Year 3 students.
  3. A simulation session is occurring for Year 3 students on the 17th and 31st. Student volunteers are required (at least 20 people).

Year 4-6 Course Committee Meeting 6 Summary (03/07/19)

1. The process of submitting Supervisor Assessment Forms was discussed. The best option may be an electronic form sent via email through SONIA (but this has not yet been finalised).

2. Course Coordinators are recommended to undertake a mid-year review of marks for Y4/Y5/Y6 to identify where any remediation is required.

3. Year 4 OSCE Feedback is an ongoing issue that is still being pursued.

4. Fair hours and clear expectations relating to clinical placement are ongoing issues that are still being pursued

Year 1-3 Course Committee Meeting 7 Summary (15/10/19)

1. Dr Nairn has released CRE exemplars for all year levels. She plans to release written answers to these exemplars. 2. Anatomy note uploading planned to be improved for 2020. Many of these notes have been refreshed and the plan is to implement a timed release system similar to CBL notes. 3. Year 3 RP date clarified. Final due date confirmed to be 25th October and requirement to submit to supervisors 1 week before has been removed. 4. Adam Montagu and Dr Nairn are investigating the possibility of arranging storage for student bags and phones during the OSCE.

Year 4-6 Course Committee Meeting 7 Summary (07/08/19)

  1. Student concerns regarding the 2020 calendar were discussed. Unfortunately no further clarification was provided and no changes will be made based on student suggestions.
  2. Supervisor ward reports will likely be moved to an online format. This is continuing to be followed up.
  3. Changes to Year 4/5 MSAs in 2020. This includes Year 4 students experiencing cancer/pain/palliative care rotations and an increasing number of ‘health equity’ placements.
  4. The Year 6 Year Level Advisor would like the process for allocating Dean’s Electives to be more flexible, including the potential for swaps. This is continuing to be followed up.
  5. Rural questions regarding accommodation were raised with no clear outcome.

Year 4-6 Course Committee Meeting 8 Summary (04/09/19)

Fair Hours for Clinical Placements Position Statement was the only item discussed.

Year 4-6 Course Committee Meeting 9 Summary (02/10/19)

  1. Communication delays re 2019 Year 4 end-of-semester OSCE allocations were discussed
  2. The opportunity for a 2019 Year 4/5 end-of-year exam briefing was discussed. Staff stated there was potential for a written briefing only. EdReps emphasised the importance of all students having the opportunity to ask questions and clarify any written documentation that is provided.
    1. EdReps advocacted for example questions to be provided, particularly to Year 4 students. It is unclear whether this will occur.
  3. Difficulties organising 2020 Year 6 rotations were discussed, particularly regarding the cost of letters of good standing vs letters of recommendation. The AMSS are concerned about the absolute cost and inconsistency of the cost of these letters, especially in relation to SSAF. This is being followed up with Prof Symonds.
  4. Year 5 SMTS difficulties were discussed - similar to Year 4 SMTS issues that were resolved earlier in the semester. A restructure is likely to occur - similar to what occurred in Year 4 earlier in the semester