Initiatives Funding Process #

The Funding Process

Background

The Adelaide Medical Students’ Society (AMSS) Initiative Funding Process (IFP) was established in 2011 to provide a Member-driven mechanism for the application of the financial capital of the Society towards its objects. In simple terms, the IFP is a procedure that Members of the AMSS can follow in order to direct the Society to spend money on valuable new projects. Funds spent through the IFP should therefore enrich the lives of medical students at the University of Adelaide whilst simultaneously facilitating the active involvement of Members in the Society. 

Proposal

Any medical student at the University of Adelaide who is a Member of the AMSS may submit an application. Proposals should be made in writing to the Treasurer of the AMSS via the prescribed IFP Application Form. Applicants are encouraged to consider the criteria against which applications will be assessed, as is outlined below. Applicants are also advised that specifics of proposals should be well researched, and that multiple financial quotations for proposed expenditure is considered due diligence. Applicants may submit an application for either an AMSS initiative or a non-AMSS initiative, these are assessed under different criteria.

Completed forms may be submitted to the AMSS Treasurer via email (treasurer@amss.org.au).Receipt of all applications will be acknowledged as soon as possible.  

Consideration

CONSIDERATION FOR AMSS INITIATIVES

AMSS initiatives are defined as initiatives that are managed by the AMSS. All submissions will be reviewed promptly by the AMSS Executive against the following criteria:

  1. Capacity of the proposal to further the primary or secondary objects of the Society (as stated in the AMSS Constitution, which is available at:  https://amss.org.au/content/of...);
  2. Number of Members of the Society likely to engage with and/or benefit from the initiative;
  3. Financial and logistical viability and sustainability of the initiative;
  4. Any other benefits of the proposal, such as:


    1. 4.1 Opportunities provided by the proposal to up-skill Members; or
    2. 4.2 Long-term financial benefit to the Society.
  5. Current financial position of Society, particularly the remaining funds available for the appropriate spending category into which the relevant proposal falls (short- or medium-term).

CONSIDERATION FOR NON-AMSS INITIATIVES

Non-AMSS initiatives are defined as initiatives that are not managed by the AMSS. All submissions will be reviewed promptly by the AMSS Executive against the following criteria, where the primary criteria are scaled more highly than the secondary criteria:

Primary criteria

  1. Capacity of the initiative to benefit to Adelaide Medical Students
  2. Number of Adelaide Medical Students likely to engage with and/or benefit from the initiative
  3. Benefit to the AMSS

Secondary criteria 

  1. Financial need of the initiative
  2. Sustainability of the initiative

Response

The Executive will provide a formal response to each applicant as soon as practicable. The Executive reserves the right to request a meeting with an applicant, in which case the time for response may be longer.

For proposals requesting funding of $1,000.00 or more from the Society, the Executive will respond in one (1) of the following three (3) ways:

  1. Support the proposal and provide directions for a presentation to the Committee for consideration;
  2. Suggest changes to the proposal before it is presented to the Committee; or
  3. Reject the proposal and provide a detailed explanation as to why this resolution was made.

For proposals requesting funding of less than $1,000.00 from the Society, the Executive will respond in one (1) of the following three (3) ways:

  1. Support the proposal and move forward with implementation;
  2. Suggest changes to the proposal before it will be approved by the Executive; or
  3. Reject the proposal and provide a detailed explanation as to why this resolution was made.

Decision

As detailed above, proposals requesting funding of $1,000.00 or more from the Society will be subject to additional approval by the Committee. Applicants are encouraged to work with the Executive towards this goal. Proposals will typically be put to the Committee with detailed pre-reading (including the formal response of the Executive) and in the context of a dichotomous ‘yes / no’ motion. This should occur at the next available Committee Meeting, provided there is adequate room in the given agenda. Applicants will be strongly encouraged to come to the relevant Committee Meeting to present and argue for their proposal.

Proposals requesting funding of less than $1,000.00 from the Society can be approved by the Executive. These proposals will be reported to the Committee by the applicant at the next available Committee Meeting, and applicants should develop appropriate pre-reading for such a presentation.

It is important to note that applicants that are also Officers of the Committee and that receive a response in the second and third categories from the Executive as detailed above (suggest changes or reject) can ignore this response and insist that the matter be considered by the Committee. It is hoped that this would not eventuate, but it is within the rights of an Officer of the Committee to do so.

Implementation

Proposals that are approved by the Committee will be implemented by the individual nominated in the proposal. They will be responsible for the proposal and will be required to report to the Committee on a basis determined by the Executive.

Questions

Please contact the Treasurer (treasurer@amss.org.au) should you have any questions regarding the IFP.

Notes

The AMSS is unable to distribute cash directly to applicants and will distribute allocated funds by either directly purchasing goods for the project, or alternatively reimbursing the applicant for purchased goods by cheque or electronic funds transfer.

The application form is available as a download here.

APY Exchange #

The AMSS APY Exchange is a student-run program that offers medical students the chance to experience life in the APY Lands. The Anangu Pitjantjatjara Yankunytjatjara (APY) Lands are a remote area in the far north of South Australia comprised of over 11 small Indigenous communities with strong cultural ties to the land. The AMSS APY Exchange is a week-long program in the June/July school holidays, during which groups of medical students visit the lands to run a health-focused school holiday program.

School holidays are a ‘high risk’ time for young people living in APY communities, without the structure and continuity of school days. Our role is to assist resident youth workers with providing engaging activities that are open for all young people to participate in. These may include sports, arts, cooking, discos and dance parties (#bushdoof), with a little bit of health education along the way. We visit the lands in groups of four medical students, and generally fly in to Alice Springs before some hectic 4WDriving out to the lands.

The key philosophy of this program is to provide medical students with valuable, hands-on experience in a unique cultural setting, with the aim of preparing them for future practice in Indigenous health. While developing your awareness of Indigenous health and culture, you will forge strong friendships with students from other year levels, meet loads of insanely energetic and talented kids and stretch your leadership capabilities beyond the bounds of city life. Medical students in all year levels, regardless of prior experience, are encouraged to apply. It is our great privilege to visit these remote communities, and to engage with a way of life that is a sacred, complex and fundamental part of Australian identity.

Key Points

  • The program is comprised of 2 groups of 4 medical students, each visiting a different community in the APY Lands.
  • The program usually runs for 9 days, with 5 days in community and a couple days of travelling either side. The dates usually fall in the mid-year pre-clinical holidays, just after convention.
  • For clinical students, we will provide a letter of support for your application for leave. You should expect to miss 5-6 days of hospital placement.
  • The program cost is $200 per student, to contribute to costs of flights and accommodation. The program is also heavily subsidised by generous sponsors. If you are unable to contribute $200, please still apply and note this in your application form. We will aim to support you wherever possible.

How to Apply

Applications will open on 12th of February, watch this space for application forms.

Who to Contact

For more information, please feel free to email us at apyexchange@amss.org.au if you have any questions!

Cheers (Palya!),

Jack Rumbelow and Jessica Mitchell

Sponsors

GPEx

With a history of supporting Australian communities by providing a skilled and sustainable GP workforce, GPEx is proud to partner with the Adelaide Medical Student Society (AMSS) to deliver the APY Lands project. If you want the opportunity to become an exceptional doctor, GPEx should be your first choice. Visit the website for more information.

NPY Women's Council

The program is facilitated by the NPY (Ngaanyatjarra, Pitjantjatjara and Yankunytjatjara), Women’s Council Aboriginal Corporation, an organisation based in Alice Springs.

AMSS

We are grateful to the AMSS for their ongoing support of the program.